• Document: C-TPAT Expectations for Agents, Vendors & Manufactures
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C-TPAT Expectations for Agents, Vendors & Manufactures For Distribution to all new and existing Fred’s Incorporated Import related Business Partners Published October, 2012 Version: 1.3 Revised: 06-27-2013 TABLE OF CONTENTS 1 INTRODUCTION…………………………………………………………. 3 I. BUSINESS PARTNER SECURITY……………………………………… 4 II. CONTAINER SECURITY………………………………………………… 8 III. PHYSICAL ACCESS CONTROLS………………………………………. 11 IV. PERSONNEL SECURITY…………………………………………………. 12 V. PROCEDURAL SECURITY………………………………………..………. 13 VI. SECURITY TRAINING & AWARENESS................................................... 15 VII. PHYSICAL SECURITY………………………………………..……………. 16 VIII. INFORMATION TECHNOLOGY……………………………..…………. 18 IX. ATTACHMENTS……………………………………………………………..19 Import Vendor C-TPAT Acknowledgement Form…..………………..……. 20 Import Manufacturer Self-Assessment Form………..……………………… 21 Import Vendor Container 8-Point Inspection Form………………………… 25 Fred’s C-TPAT Contact Information………………….……………………… 27 Introduction In the wake of 9/11 the Bureau of Customs and Border Protection (“CBP”) immediately tightened security at U.S. borders and cautioned the importing community of the 2 susceptibility of the supply chain to breaches in cargo security. It also prompted CBP to institute a voluntary security program known as the Customs-Trade Partnership Against Terrorism (C-TPAT). This joint initiative between CBP and the global business community will not only strengthen the supply chain but it will also give visible benefits to those companies choosing to join. In exchange for implementing improved security practices and communicating security requirements to their business partners, importers can expect to have reduced inspections and quicker clearance of imported freight. By participating in the C-TPAT program, Fred’s will increase vigilance amongst its employees and partners, and established a more secure and efficient supply chain. By setting a precedent for our foreign counterparts, Fred’s will prove itself to be a leader in supply chain security. We at Fred’s understand that if our supply chain were disturbed by an act of terror, it could have a significant impact on our business and business relationships. Fred’s has taken steps internally to protect its supply chain against security breaches and acts of terrorism. Likewise, we are asking our business partners to enhance their safety and security procedures in the following areas: • Business Partner Security • Container Security • Physical Access Controls • Personnel Security • Procedural security • Security & Awareness Training • Physical Security • Information Security Fred’s has developed a list of requirements for each of these specific areas of focus noted above. We recognize that some of the requirements may be based on U.S. standards and may not be possible to implement in other countries. We also recognize that certain requirements may not be appropriate for some vendors due to factory’s size, structure, and location. However, it is important for each business partner (vendor and manufacturer) to ensure and acknowledge that security regulations are formulated and implemented to protect the Company, its employees and the security of Fred’s supply chain. It is imperative that all employees observe the facility’s security policies and report any suspicious or improper actions to management and/or the proper authorities. Fred’s reserves the right to conduct background investigations on manufacturers before doing business with them. In particular, Fred’s is interested in investigating Section 1 – Business Partner Security the company for financial solvency, and the principles for criminal activity. SECTION 1 Business Partner Security 3 1.1 Business Partner Security Overview C-TPAT membership is primarily comprised of companies operating in the United States. However, today’s world embraces a global economy that requires companies to import and outsource in order to remain competitive. As a member of the C-TPAT program, Fre

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